Operations orchestration for ABA therapy practices. Get clients and staff ready at the same time — without the spreadsheet your whole practice depends on.
Four departments touch every family that comes through your door — intake, case management, recruiting, and training.
When they're in sync, a client moves from inquiry to active services in weeks. When they're not, families wait months, staff sit idle, and your coordinators spend their days cross-referencing tabs in a spreadsheet that breaks if someone sorts the wrong column.
If your intake coordinator is out sick tomorrow, could anyone else pick up where they left off?
Every qualified lead that goes quiet during document collection or waitlist limbo represents hours of work already invested and revenue that never materializes.
Case management authorizes a client but recruiting doesn't know they need to hire. Training clears an RBT but nobody updates the waitlist. Coordination only happens in meetings.
The spreadsheet, the email threads, the mental model of who needs what — it's all concentrated in one person. That's not a process. That's a single point of failure.
KeepSight replaces your spreadsheet with a coordination layer purpose-built for ABA operations. Not a practice management suite — just the part that keeps things from falling through the cracks.
See exactly where each client sits in your pipeline, what documents are still outstanding, who's been waiting longest, and what needs to happen next. Automatic SLA tracking means overdue follow-ups surface themselves — nobody has to remember.
Know who's hired, who's still in training, and who's ready for assignment. When a BCBA has capacity and a client needs services in their area, you see it. No more spreadsheet VLOOKUP to figure out who's available.
Intake sees their queue. Case management sees authorizations. Recruiting sees open requisitions. Everyone works from their own prioritized list — but changes ripple across the system instantly. When training clears an RBT, the waitlist knows.
20-minute conversation. No pitch deck. We'll ask about your intake workflow and tell you honestly whether we can help.
Or email directly: jack@keepsight.io